How it works

Step 1Request receivedStep 2Items matched to inventoryStep 3Quote ready for customer.

Step 1

Request received

ExampleSample RFQ · Ridgeline Builders, Lot 14 shell

Paper request · photo

IMG_4471.jpg · handwritten takeoff

Email · PDF

Spreadsheet

WhatsApp · text + voice

Requested itemsOne intake

480 sheetsType X gypsum board, 5/8 in.4 × 12 ft

1,240 eaStructural stud, 16 ga.10 ft

24 boxesSelf-drilling screw, 1-1/4 in.#10 × 1-1/4

2,400 eaConcrete block, 8 in.8 × 8 × 16 in.

A photographed handwritten takeoff arrives alongside an email PDF, a spreadsheet, and a WhatsApp thread with a voice note. All four become one list of requested items.

Step 2

Items matched to inventory

ExampleSample match results · four items, one flagged

RequestedYour catalog

480 sheets · Type X gypsum board, 5/8 in.4 × 12 ft

GYP-5875-TXNordex · Type X gypsum board, 5/8 in.Matched

1,240 ea · Structural stud, 16 ga.10 ft

STL-358S162-43Marino · Structural stud, 16 ga.Matched

24 boxes · Self-drilling screw, 1-1/4 in.#10 × 1-1/4

FST-0500-CSElco · Self-drilling screw, 1-1/4 in.Matched

2,400 ea · Concrete block, 8 in.8 × 8 × 16 in.

CMU-0800-STDMidland · Concrete block, 8 in.Below your threshold

DRDana R.Quoting lead · reviewing 1 flagged itemNeeds a closer look

Catalog candidates

CMU-0800-STD · Concrete block, 8 in. · 8 × 8 × 16 in.78%

CMU-0800-LW · Lightweight block, 8 in. · 8 × 8 × 16 in.71%

Each requested item pairs with a catalog product and its confidence. The concrete block falls below the threshold, so a person confirms it, chooses another item, or adjusts it.

Step 3

Quote ready for customer

ExampleSample quote · Q-2048, prices illustrative

Quote draft

Ridgeline Builders — Lot 14 shell

Quote Q-20484 items · all confirmedPrepared by Dana R.

QtyItemUnit priceExtended

480 sheetsType X gypsum board, 5/8 in.GYP-5875-TX · Nordex · 4 × 12 ft$18.70$8,976.00

1,240 eaStructural stud, 16 ga.STL-358S162-43 · Marino · 10 ft$11.30$14,012.00

24 boxesSelf-drilling screw, 1-1/4 in.FST-0500-CS · Elco · #10 × 1-1/4$46.00$1,104.00

2,400 eaConcrete block, 8 in.CMU-0800-STD · Midland · 8 × 8 × 16 in.$2.22$5,328.00

Quote total$29,420.00

Ready to send Every item matched to your catalog Flagged item confirmed by Dana R. Terms and lead times attached

Delivery Back to the customer on the same thread

The same four items as a structured quote, with the flagged item confirmed by a person before the team reviews and sends it.

Fewer steps. Fewer errors.

Quantity Supply does the reading, the typing, and the cross-checking against your catalog, so a quote that used to take an afternoon is ready for review in minutes. Your team spends that time with customers instead of with paperwork.

See Quantity Supply work on your RFQ.

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