What's the Best Quoting Tool for a Distributor Doing Project Bids?

The best quoting software for a distributor isn't necessarily the one with the most features. It's the one that fits how your team actually works.

Why Does Quoting Take So Long When Suppliers Send Prices in Different Formats?

The problem isn't necessarily how quickly your suppliers respond. It's how much work your team has to do with the information they send back.

Can I export quotes to CSV or use Quantity Supply without any integration?

Yes, you can run Quantity Supply completely standalone, build your quote and export it as a CSV, print it, or download it with no integration at all.

Can I turn off auto-matching on Quantity Supply?

Yes, auto-matching can be turned off if you prefer.

Can Quantity Supply generate a quote from a voice note or audio?

Yes — and it's one of the more useful tricks.

Can Quantity Supply submit quotes and orders directly into my ERP?

Yes, once your ERP is connected, Quantity Supply can push the finished quote or order straight in, and it keeps a log of exactly what was submitted so you can spot any inventory issue right away.

Do I need an ERP to use Quantity Supply?

No, you do not need an ERP to use Quantity Supply.

Does Quantity Supply allow custom rules?

Yes, Quantity Supply allows you to add as many custom pricing rules as you want.

Does Quantity Supply connect to WhatsApp?

Yes, Quantity Supply connects to WhatsApp, which matters because in a lot of the quote requests come in as WhatsApp messages and voice notes, not email.

Does Quantity Supply require a specific ERP?

No, Quantity Supply doesn't require any particular ERP.

Does Quantity Supply show live inventory / stock levels?

When your ERP is connected, yes — Quantity Supply can show live inventory as you build the quote, so you know what's actually in stock before you commit to it.

How are ERP integrations built — do they touch my core system?

They're built as separate extensions that talk to Quantity Supply, not code bolted into your core system.

How do building-materials distributors automate the quoting process?

Building material distributors and industrial suppliers swap manual, line-by-line data entry for software that reads the request, identifies each product, and matches it to the right SKU and price on its own — so the estimator reviews and approves instead of typing.

How does Quantity Supply extract items from a quote request?

You drop in the request and the system reads it and pulls out the line items automatically using AI.

How does Quantity Supply handle client-specific and tiered pricing?

Quantity Supply is built for this kind of pricing.

How does Quantity Supply keep pricing and inventory in sync with my ERP?

Quantity Supply keeps pricing and inventory in sync through the ERP connection.

How does Quantity Supply work?

It runs your quoting from request to finished quote in four steps.

How is B2B distributor quoting different from regular retail ordering?

In distribution, pricing is negotiated per customer — the same catalog can carry a different price for every buyer, so you can't just add items to a cart and total them up.

Is Quantity Supply only for DDI users?

No, DDI Inform is just the first ERP we integrated with — it's an example, not a requirement.

What file formats and inputs can Quantity Supply read?

Quite a range: email, pasted text, PDFs, spreadsheets, images, and Whatsapp text or audio/voice notes.

What industries does Quantity Supply serve?

Building-materials and industrial distribution, with a focus on segments that quote large, multi-item orders at customer-specific pricing — plumbing supply, lumber and building materials, and electrical distribution among them.

What is an AI quoting platform for distributors?

AI quoting platforms for distributors are software that turn an incoming request for quote (RFQ) into a priced, ready-to-send quote automatically.

What is auto-matching and how does the confidence threshold work?

Auto-matching is the system pairing each requested item to the right catalog SKU on its own, instead of a person picking it by hand.

What is Quantity Supply?

Quantity Supply is AI quoting software for building-materials and industrial distributors that turns incoming quote requests into finished, ready-to-review quotes.

What is a request for quote (RFQ) in the building-materials industry?

A request for quote (RFQ) is a customer asking a distributor to price a list of products for a job — often a contractor, builder, or smaller dealer.

What problem does Quantity Supply solve?

It fixes the biggest labor bottleneck in distribution: turning incoming requests into accurate, priced quotes.

Which ERP systems does Quantity Supply integrate with?

Today Quantity Supply integrates with DDI Inform, Epicor, Spruce, NetSuite, Priority ERP, QuickBooks, and the goal is to build connections to the other major ERPs distributors use, one customer at a time.

Who is Quantity Supply for?

It's for distributors and suppliers who quote high volumes of multi-item orders — and specifically for the owners, executives, and operations leads who care how fast and how accurately their team responds.

Why do distributors need trained estimators to quote, and how does AI change that?

Estimators carry hard-won knowledge: which of many similar products a customer actually means, how items map to the catalog, what's in stock, and what pricing applies to whom.

Why does quoting take so long for distributors and suppliers?

Quoting takes so long for distributors and suppliers because it's skilled, manual matching.

Why is the quote a distributor's most important first point of contact?

Because it's often a customer's first real interaction with you, and it decides whether you win the order and at what margin.

Why did special characters break my orders before?

The request text wasn't being cleaned up before it became an order, so symbols like &, quotes, or fractions could scramble a line. Now every request is normalized first, so those characters come through correctly.

Do I need to change anything on my end?

No. This works automatically on every new order — there's nothing to turn on.

How do I search for an item now?

Type any part of the name, code, or size. You no longer need the exact wording — close spellings and partial matches will still surface the right item.

Will this work with my full catalog?

Yes. It searches your whole item database, including large catalogs with tens of thousands of items.

Does Quantity Supply send quotes automatically without me?

No. Quotes are prepared automatically, but nothing goes out until someone on your team takes a quick glance and approves it. You always have the final say.